Behavioral Health Billing Services in New York, NY
Fed up with claim bounce-backs, crossed CPT lines, and an uneven deposit schedule? Across New York (from Brooklyn brownstone offices to Syracuse hospital wings) psychiatrists, psychologists, LCSWs, and PMHNPs watch Cognitive Behavioral Therapy hours and Medication-Management visits drift through payer portals instead of landing in the bank.
City insurers (Empire BCBS, EmblemHealth, UnitedHealthcare) reroute claims into review queues, eMedNY threads every psychodynamic consult through a fresh edit, and Medicare Advantage plans shuffle 90837 sessions behind auditing walls. While you chase the next authorization code, the EMDR therapy chair stays empty.
BellMedEx connects with our Behavioral Health Billing Services in New York, NY. We recast every Dialectical Group Therapy note, psychiatric evaluation, and family-therapy 90847 into a clean Behavioral claim pipeline, track it to the penny, and post it to your Behavior Medicine deposit map the day it clears. Hand off the reimbursement packets to BellMedEx and return to the treatment room where breakthroughs happen.
Results That Behavioral Health Providers Trust
About Behavioral Health Billing Services in New York (NY)
A Behavioral Health Medical Billing Service in New York is a HIPAA-compliant health care revenue cycle management team that turns therapy notes into paychecks for local counselors, therapists, psychologists, and psychiatrists. Think of it as your Behavior Money Path—it moves each patient visit from “seen” to “paid” without you wrestling insurance portals for claim submissions and reimbursements.
How Does This Service Work?
Here’s a simple, step-by-step look at how a behavioral health billing service works:
Step #1: Sign-up & approval
We enroll your psychiatry or counseling practice—and every clinician— with NY Medicaid, Empire BlueCross, Fidelis Care, Aetna, Cigna, and the rest. (If you’re already credentialed, we simply update your file.) Once our secure claims portal is live and the HIPAA forms are done, you’re ready to send behavioral-health bills to every plan on your roster.
Step #2: Check the patient’s insurance
Before each visit we open the patient’s policy to learn three facts:
- Is mental-health care covered?
- How many sessions remain this year?
- What is today’s copay or deductible?
Knowing these answers lets you start the therapy hour confident that the insurer will pay its part and the client knows theirs.
Step #3: Prior-authorization management
Many plans ask for a “yes” before treatment. We request that prior-authorization code and pin it to the chart, so your psych claim isn’t kicked back later for “missing approval.”
Step #4: Clinical encounter capture & documentation audit
After every session you write a quick note in the EHR. Our behavioral-health billing team checks it the same day to be sure it matches the service you’ll bill—whether it’s a 50-minute CBT visit, a family-therapy 90847, or a 90792 psych evaluation. Clear notes mean faster payment and smooth audits for your Behavior Medicine clinic.
Step #5: Accurate medical coding
Certified coders add the right CPT/HCPCS code (what you did) and ICD-10 code (why you did it), following New York payer manuals to the letter. Accurate coding keeps your behavioral claim from being delayed or underpaid.
Step #6: Compliance scrubbing & electronic claim creation
Each claim runs through an error scrubber, turns into a HIPAA-secure EDI file, and heads to the payer. Fewer mistakes up front mean your behavioral-health payment reaches the bank sooner.
Step #7: Claim tracking & rejection resolution
We look at claim status every day. If Empire BCBS or Fidelis rejects a claim for something small—like a missing modifier—we fix it and re-submit, usually within one business day, so your revenue stream stays steady.
Step #8: Denial management & appeals
When an Explanation of Benefits (EOB) shows a denial or an insurer still says “no,” we read the reason, add the missing info, attach notes, and appeal until the answer turns into “paid.” You recover money you already earned without chasing it yourself.
Step #9: Electronic payment posting
The moment an ERA (Electronic Remittance Advice) arrives, we match it to the original behavioral claim, record the amount paid, and flag any patient balance that’s left. Your ledger always shows exactly what the plan paid and what the client still owes.
Step #10: Behavior patient bill
For any patient debt, we make clear statements, mail them or send them through the site, and offer repayment arrangements if you agree. A collection agency may be contacted for accounts that are not paid beyond the period you have selected, but only with your permission. BellMedEx consistently address outstanding patient balances while keeping good relations with clients.
Step #11: Behavioral Money Reporting
Every month a single-page report lands in your inbox. It lists average days from service to payment, total denials (and why), open patient balances (A/R), and income by service or clinician. You see exactly where money flows smoothly and where a tweak might help.
Step #12: Continuous compliance
We track every NY Medicaid bulletin, annual CPT/ICD change, and HIPAA update. When a rule shifts, the workflow shifts with it, keeping your practice audit-ready and your behavioral-health payments coming without pause.
Since BellMedEx took over our behavioral-health billing in Queens, NYC … claims clear fast and payroll stress is gone. Real lifesaver. Their team gets everything right.
Dr. T. Holloway, MD — Queens
Therapists Gain a Clinical Billing & Reimbursement Edge with BellMedEx
Local Expertise
Local expertise in NYC’s insurance landscape and behavioral health ecosystem.
Flexible Volume
We’ve run billing for national firms and local Behavioral Wellness Centers, so we understand the strict rules insurers set and the day-to-day needs of a Brooklyn therapy office. That mix lets us work at scale yet stay personal. Therefore, giving your Behavioral Medicine Clinic the careful attention it deserves in terms of accounts managements.
Code Accuracy
Our team of certified medical coders reviews each behavioral health claim thoroughly. They ensure the correct CPT code and ICD-10 code are used, and that HIPAA regulations are followed. This process helps payments go through quickly and keeps denials extremely rare.
Smart Collections
Smart billing software helps us find revenue leaks and improve collections for solo therapists, Behavioral Health Groups, and counseling practices in all five boroughs of New York City.
Peer Team
Need help? You’ll speak with support staff who know your world. Whether you’re a psychologist, psychiatrist, counselor, or social worker, they speak behavioral-health language and keep your revenue questions clear and simple.
The Real Problem ➜ Generic Medical Billing Doesn’t Fit New York Behavioral Care
Mental- and Behavioral-Health billing runs on its own rulebook. The CPT list is longer, the paperwork stricter, and every New York insurer (from Empire to Medicaid) adds a twist. Standard medical billers miss those twists, leaving Behavior Therapy Clinics, Behavior Health Networks, and solo practitioners short on cash and patience.
Here’s what New York clinicians tell us week after week:
❌ Endless denials from Healthfirst, Fidelis Care, and EmblemHealth (even on routine sessions)
❌ Medicare payments stuck because an old portal wants “one more” note
❌ Wrong CPT codes filed by staff who don’t speak psychotherapy or psychiatry
❌ Mixed signals between CMS rules and New York Medicaid’s mental-health guide
❌ “Missing authorization” or “medical necessity too vague” stamped on otherwise solid claims
❌ No help when an insurance panel is closed or an out-of-network route is needed
❌ Zero clarity on billing group therapy, telehealth, or same-day crisis visits
The result? Behavior Support Practices across the New York end up underpaid or not paid at all for care they’ve already delivered. BellMedEx’s NY Behavioral Health Billing Service fixes that by putting Behavioral billing first, turning finished mental health therapy sessions into fully funded payments for the doctor.
Our Solution ➜ Behavioral Health Billing Service Built for New York, USA
BellMedEx has a New York focused team only for the people who run and staff New York’s Behavioral Care Practices—therapists, psychiatrists, psychologists, and social workers who need their revenue to keep pace with their caseload.
Here’s what makes BellMedEx best for mental health billing outsourcing in New York (NY):
✅️ Local Medicaid & Managed-Care Know How
We speak the same language as NYS Medicaid and its managed-care offshoots that are Healthfirst, MetroPlus, Fidelis Care, and EmblemHealth. From credentialing to weekly claim files, we follow every DOH and OMH rule so your behavioral invoices clear without a hitch.
✅️ Insights on Commercial Payers in NYC
Empire BlueCross BlueShield, Aetna NY, Cigna, UnitedHealthcare, and Oscar each have unique features. We know the notes they want, when they need prior-authorization, and which CPT modifiers help keep psychological care finances pouring in your clinic smoothly.
✅️ Trained Experts in Mental Health Codes
Our certified coders work with 90834s, 90792s, 90853s, and medication management codes. We monitor every AMA and CMS update, ensuring that each Behavioral Claim Sheet is clean and compliant when it leaves the entryway.
✅️ Full-Service Insurance Billing
BellMedEx manages mental health billing for:
- Medicare
- Apple Health Medicaid and MCOs
- Commercial insurance (including BCBS, Aetna, United, Cigna)
Services include:
- Check eligibility and benefits in real time
- Follow through with prior authorization
- File electronic claims and follow up daily
- Patient statements, payment-plan set-up, polite collections
- Review the denied claims, make corrections, and appeal until the status of the claim turns from “denied” to “paid”.
We keep the Behavior Revenue Path moving from session note to deposit, no matter if the payer is Medicare, Medicaid, or a commercial plan.
✅️ Clean Documentation & HIPAA Compliance
All EHR notes, billing logs, and claim histories are stored in a secure cloud. Do you need to show medical necessity or answer an audit? We have already sorted the files for you. Your monthly dashboard displays denial trends, open accounts receivable, and collected dollars. This way, you can easily see how the practice is performing without digging through data.
Let’s Talk Billing for NYC Mental Health Providers
If you’ve been searching for mental health billing companies in New York, you just found your partner. We support:
- Solo and group practices
- Inpatient psychiatric facilities
- Community mental health centers
- Agencies providing behavioral health medicine
- Any mental health provider needing better billing outcomes
Schedule a free demo with us. And find out how our team can help cut denials, boost payments, and grow your mental health practice in New York (Hempstead town, Brookhaven, Islip, Oyster Bay, Buffalo, Yonkers, etc).
BellMedEx Is Your One Stop Destination for Mental Health Billing Services
Running a mental-health practice in New York City is already a long day of therapy sessions, treatment plans, and subway-timed arrivals. You shouldn’t have to chase insurance payments, too. That’s where BellMedEx steps in. Our Behavior Care Billing Team checks each patient’s benefits, files your therapy and psychiatry bills with insurers like Empire, Healthfirst, and Medicare, watches every claim until it’s paid, and posts the reimbursement straight to your financial records. To put it simply, we convert your session notes into deposits so you may continue to serve patients rather than balance the books.
- Credentialing & enrollment
- Insurance verification
- Claims submission & tracking
- Reimbursement follow-up
- Payment posting & reporting
- Patient invoicing & collection support
- Medical Denial management service
- Compliance audits
We serve every type of provider:
- Therapists and mental health counselors
- Psychologists (PhD, PsyD)
- Psychiatrists and prescribers
- Social workers and case managers
- Mental health agencies and community clinics
- Telehealth platforms
I would like to send out a heartfelt appreciation for all of your hard work in helping my Health Counselling clinic take care of our billing and credentialing needs. You have made my job as a practice owner much easier.
Dr. Julia – Licensed Professional Counselor
Why Outsourcing Behavioral Health Billing to BellMedEx Makes Sense
In-House Billing
Handling behavioral health billing on your own may seem cheaper—but hidden costs stack up fast:
☹️ Delayed or denied payments
☹️ Missed credentialing opportunities
☹️ Untrained staff making coding errors
☹️ Lost revenue due to closed panels and non-compliant documentation
BellMedEx Mental Health Billing
Outsourcing your mental health billing to our NY-based billing agency gives you access to:
😊 New York credentialing specialists
😊 Fast onboarding with NYC-based MCOs like Healthfirst, Fidelis Care, and MetroPlus
😊 Billing software aligned with local payers
😊 Real-time claims management, revenue cycle optimization, and denial resolution
😊 Mental health-specific medical coding experts
😊 Support with HIPAA guidelines, healthcare accounts receivable, and medical billing insurance claims process
BellMedEx Mental Health Billing Services inside New York
Searching for behavioral & mental health billing services in New York USA that actually make life easier? BellMedEx is the best choice for billing services for mental health providers in the Metropolitan New York. We are a full-service agency and services provider that offers the following medical billing solutions for mental health specialties:
Core Billing and Coding
- Psychiatrist medical billing
- Psychology billing services for solo and group practices
- Psych billing and psychiatric billing services for medication checks, inpatient psychiatric billing, and crisis care
- Medical billing for mental health services including medical billing for psychologists and psychotherapy billing services
- CPT billing codes mental health and psychological CPT codes updates straight from the American Medical Association
Insurance and Payer Management
- Insurance billing services for commercial and government plans
- Billing Medicare for mental health services and billing Medicaid for mental health services with full compliance
- Health insurance billing and follow-up with national insurance companies, including Blue Shield and other healthcare payers
- Verification benefits and eligibility benefits so every established patient and new client is covered before treatment
Practice Support
- Mental health practice management with end-to-end claims management and claims follow up
- Accurate documentation, medical necessity proof, and audit-ready billing records
- IT support for EHR integration, medical billing posting, and secure medical records transfer
- Custom dashboards for medical billing reports, health collections, and billing revenue optimization
Specialty Add-Ons
- Billing for group therapy, individual psychotherapy, and cascade therapy sessions
- Guidance for therapist payment plans and patient payment services
- Help with mental health care insurance gaps, Medicare therapy reimbursement, and mental health insurance billing codes
- Consulting on behavioral health medicine trends, professional services pricing, and services cost benchmarks
Our certified mental health billing experts hold credentials like CPB, CPC, and CRC. These qualifications ensure compliance and results in every step of your psych clinic’s account management.
Proudly Serving All 5 Boroughs of NYC
Trusted by Mental Health Facilities Because...
- We understand New York’s complex billing environment from OMH regulations to Medicaid billing through eMedNY and managed care organizations like Healthfirst and Fidelis Care.
- We’re experts in Medicare billing for mental health services and help NYC clinics stay aligned with CMS and NYS Department of Health guidelines.
- We provide tailored support for CPT coding in mental health, including individual therapy, group sessions, family counseling, and medication management for established patients.
- Our credentialing team streamlines enrollment for new NYC providers handling everything from NPI registration to commercial insurance paneling and Medicaid MCO contracts.
We run a tiny Upper East Side counseling office. BellMedEx treats us like a flagship hospital. I mean, instant benefit checks, no-drama denials, and guaranteed Friday deposits. Best call we made.
Mich D. Foster, Practice Manager — Manhattan
Schedule Your Free Consultation
Let’s make your New York billing work better—together.
If insurance rules, payer red tape, or mountains of documentation are eating up time you’d rather spend in session, BellMedEx can help. Better billing leads to better care for you and every client who walks through your door.
Our team handles every piece of the revenue puzzle for Behavioral Wellness Offices across the five boroughs. We clean up coding on therapy and psychiatry claims, match each psychological CPT line to the right diagnosis, and keep every claim in line with state and federal mental-health rules. We post payments the day they arrive, send clear patient statements, and set up friendly payment plans when needed—all while keeping your charts HIPAA-safe.
Partner with one of the best behavioral health billing companies in New York today. And discover yourself why local practices in NYC call BellMedEx the best behavioral & mental health billing services near me.
| Service Type | Medical Billing |
| Provider | BellMedEx |
| Specialties Served | Behavioral Health, Mental Health, Psychiatric Center, Cognitive Health Clinics, SUD Clinics |
| Service Price | as low as 2.49% of your monthly collections |
| Location | New York, NY |
| Contact Number | 888-987-6250 |
| Business Hour | Mon–Fri: 6 AM – 9 PM (PST) |
