UDS+ Reporting
Our EHR system works on patient-level data in the UDS+ format instead of sending aggregated numbers. It improves accuracy, streamlines reporting, and keeps your HRSA funding fully utilized.
FQHC EHR Software Built for HRSA Compliance and Easier UDS Reporting
Our FQHC EHR software helps community health centers automate UDS+ reporting, manage HRSA and 340B compliance, and deliver whole-person care — all from one cloud-based EHR platform.
- UDS+ Reporting Built In
- HRSA & 340B Compliant
- Audit-Ready Year Round
Every year brings another reporting deadline…
- UDS season steals your peace of mind
- One sliding fee scale mistake wipes out real revenue
- Staff are spending hours documenting data on generic EHR systems
That’s why your health center needs an EHR system that understands how FQHC clinics operate and keeps every database ready for yearly UDS reports.
Our Federally Qualified Health Center EHR software is built exclusively for FQHCs and community health centers (CHC). It gives you:
- Purpose-built workflows that manage reporting for UDS, PRAPARE, Ryan White, and FPAR.
- Whole-person care coverage across primary care, behavioral health, dental care, women's health, and more.
- Full support for HIPAA compliance, 340B tracking, and HRSA OSV preparation.
Here's Everything You Get In Our FQHC EHR Software
Sliding Fee Scale Automation
Our system verifies income, assigns the right discount level, and generates accurate patient charges, all without manual math. BellMedEx's FQHC EHR with sliding fee scale automation means fewer errors and reduction in manual fee calculation.
PRAPARE & SDOH Screening
Our system documents patient social determinants of health (SDOH) using built in PRAPARE questionnaires that cover employment status, house instability, food insecurity, & more.
340B Drug Pricing Tracking
Our EHR tracks 340B program medications and analyzes prescription claims to calculate your savings. It also manages drug discounts so you can keep delivering quality healthcare services to the low income patients.
Wrap Around Billing and Prospective Payment System (PPS) Rates
Capture wrap around billing and PPS rates so your clinic collects the full reimbursement it is owed for serving uninsured & underinsured patients. Improper tracking, inaccurate claims, and billing can cost you FQHC revenue leakage.
Mobile and School Based Clinic Support
Our cloud-based FQHC EHR is accessible on any device. You can book appointments & communicate with your team from any location. It offers immunization, physical exams, sick visits, and mental health care to students on site and offsite.
Multilingual Patient Portal
Our community health center EHR offers multilingual support to immigrant communities. It supports languages including Spanish, Vietnamese, Mandarin, and Arabic.
Telehealth Support
Enable you to deliver affordable primary and mental health services to the low income population. The software allows access via scheduling online appointments & mobile charting.
Integrated Dental Charting
Putting dental records, imaging, built in alerts, e prescriptions, and doctor patient communication into one system. It promotes better coordination between providers and increases revenue collection through online payments.
Behavioral Health Integration
Our EHR supports providers treating patients with depression, substance use disorders, and other mental illnesses. The system makes it easy to build & manage treatment plans across the full behavioral care journey.
Grant Tracking
Our HRSA-compliant EHR tracks funds by documenting services, costs, and outcomes. It prevents funding clawbacks and maintains a stable revenue structure.
Population Health Dashboards
Our dashboard aggregates clinical, demographic, billing data, and tracks UDS metrics in real time. It surfaces gaps in patient care and flagging at risk patients who need exclusive care.
FQHC Dashboard
One Comprehensive Dashboard You Need to Run a High-Performing Community Health Center
Get a live overview to monitor real time activities of patient engagement, operations, billing performance and compliance, and so on… All inside this FQHC EHR platform by BellMedEx.
Care Workflows Our FQHC EMR Software Supports
The FQHC EMR support workflows across services:
Primary Care
Manage preventive care, annual wellness follow-ups, and chronic disease care from one chart.
Behavioral Health
Create treatment plans for individuals with anxiety, depression or other mental health issues.
Dental
Streamline periodontal charting, treatment, and billing data.
Women’s Health and OB/GYN
Deliver healthcare with customized templates. FQHC EMR software manages prenatal flowsheets, antepartum and postpartum records, and treatment plans.
Substance Use Disorder
Support medication-assisted treatment and behavioral health care coordination across providers.
Chronic Disease Management
Provide prevention & care management to individuals with diabetes, hypertension, and much more.
HIV and Ryan White Programs
Give primary medical care and essential support to uninsured individuals with HIV/AIDS.
Migrant and Mobile Clinics
Access patient records in languages like Spanish, Vietnamese, Mandarin, and Arabic from anywhere.
School Based Health Centers
Serve students with mental care, vaccination, & physical examination, etc.
FQHC Centric EHR Software To Record, Report, And Compliance Data
Zero UDS Reporting Headache
Our EHR uses the UDS+ format to fix errors, clean data, and create a Uniform Data System (UDS) report. It helps your clinics be UDS ready to submit an annual report on time instead of scrambling at the last minute.
Care Coordination Across Services
The EHR for FQHC carries a holistic approach towards patient care to treat and manage their health concerns. Providing physical, mental, behavioral, dental, and all other services under one roof.
FQHC Billing Built In Solution
Improves cash flow by fulfilling billing requirements such as slide fee scale, wrap around, and PPS rates. It is important to submit accurate claims to reduce billing errors.
AI Assistance Documentation
Faster documentation on built in workflows and accurate reporting saves time. So, you can do more work in less time than manually. It reduces burnout by taking care of managing work on one platform.
Reduce Audit Stress
No more last minute hustle to make data audit ready when operational site visits (OSV) come around. Our FQHC software keeps documentation straight and makes submission reports on time.
Serving Diverse Communities
As a community health center EHR, we help patients access records and other information in their native language. It improves communication and engages patients across the communities you serve.
Built For FQHC Reporting And Compliance
It is designed to make FQHC reporting and compliance easier.
No Longer Scrambling in UDS Season
You can see your UDS numbers update in March, June, and September, not just when the year ends. Our EHR has a built in UDS dashboard that fixes the gaps and updates reports in real time throughout the year.
Support Quality Programs
Track UDS clinical quality measures, HEDIS, and value based care metrics in one place. Our EHR flags care gaps automatically so your team can close them before reporting deadlines arrive.
Reporting for Federal Grant Programs
Generate ready to submit reports for Ryan White, FPAR, PRAPARE, and other federal grant programs. Every service, cost, and outcome is documented against the right funding stream.
Built in Audit Trail for HRSA OSV
Every chart entry, sliding fee decision, and billing action is time stamped and traceable. When operational site visits (OSV) come around, your documentation is already organized and audit ready.
State Immunization Registry Integration
Vaccination records sync with your state immunization registry automatically. No double entry and no missing doses, so school based and mobile clinics stay compliant everywhere you serve.
Now About The Pricing…
Unlike other EHRs for community health centers which are expensive. We offer monthly charges per provider, depending on the customization you need. Not only this, you will get training and data migration service as well at this price.
- No Setup fees
- Zero Onboarding Charges
- No Hidden Cost
Step By Step Guide To Migrate And Set Up Your Community Health Center EHR
Most Organizations Complete Migration Within 6 To 8 Weeks.
- Week1
Assessment And Planning
Our team defines project goals and timelines, reviews your current workflows and data formats, identifies reporting and compliance requirements, and creates customized implementation plans to migrate data safely.
- Week2 & 3
Data Migration And Configuration
This is where the architecture comes alive. Our FQHC EHR Development Team transfers data, including patient demographics, clinical records, billing data, schedules, and other important historical information from existing systems. Alongside, we configure billing and PPS workflow, UDS and UDS+ reporting, 340B tracking, PRAPARE, and SDOH screening.
- Week4 & 5
Staff Training And Testing
Provide training to manage the documentation, reporting, whole person care workflows, and compliance. We first test the system before we make it live to see if it is working as we expected.
- Week6
Go Live With Onsite Support
We make FQHC EHR Software live to perform how we set it up. Our team remains active throughout to support you where needed. The hands on help you resolve issues and track performance in patient care.
- Week7
Ongoing Support And Quarterly Reviews
We offer performance reviews every 4 months. A dedicated customer service manager guides you with compliance and reporting, and new feature updates.
Here's What FQHCs Say About BellMedEx
★★★★★
“ At first, I was skeptical about switching my system to completely new software. But BellMedEx handled everything, migration, training, and the live project process, better than I expected. ”
Jennifer Reynolds Health Center Administrator
★★★★★
“ BellMedEx FQHC EHR helped us reduce UDS preparation from several weeks to just a few days. The built in dashboards give our team confidence that we are staying compliant and audit ready throughout the year. ”
Rebecca Foster Chief Compliance Officer, FQHC Network
★★★★★
“ We have used other EHRs that claimed to support FQHCs, but BellMedEx is the first one that actually feels built for us. In just a few months, our billing teams started spending less time fixing errors and more time focusing on revenue collection. ”
Sarah Torres Revenue Cycle Director
Recognized By Leading Healthcare Organizations Meeting High Standards
Why Is It The Best FQHC EHR Software?
Current EHR
- Manual UDS Reporting Setup
- Complicated PPS Billing
- Generic Templates & Workflows
- Expensive Monthly Subscription
BellMedEx FQHC EHR
- Real Time UDS Dashboard
- Built In PPS Workflows
- FQHC Specific Templates
- Monthly Fee Based On Customization
Frequently Asked Questions
What is FQHC EHR software?
FQHC software is made for Federally Qualified Health Centers to handle complex community health workflows. It manages processes like UDS reporting, sliding fee scale, 340B drug pricing, wrap around billing, and HRSA compliance.
How is this different from a regular EHR?
A regular EHR handles general charting. Our FQHC EHR adds the workflows community health centers are required to run: UDS and UDS+ reporting, sliding fee scale, PPS and wrap around billing, PRAPARE screening, 340B tracking, and HRSA audit readiness.
Does your EHR support UDS+?
Yes. The system works on the UDS+ patient level format, so your submissions go out in the structure HRSA expects instead of aggregated tables, with a built in dashboard that updates in real time throughout the year.
How long does it take to switch from another EHR?
Most organizations complete migration within 6 to 8 weeks, covering assessment, data migration and configuration, staff training and testing, and go live with onsite support.
Is your system 340B compliant?
Yes. It tracks 340B program medications, analyzes prescription claims to calculate your savings, and manages drug discounts so your program stays compliant and documented.
Can the EHR handle a sliding fee scale automatically?
Yes. The system verifies income, assigns the right discount level, and generates accurate patient charges automatically, without manual fee calculation.
Do you support dental and behavioral health in one system?
Yes. Integrated dental charting, behavioral health treatment plans, and primary care all live in one chart, so whole person care stays coordinated across providers.
How does the patient portal work for non English speakers?
The multilingual patient portal supports languages including Spanish, Vietnamese, Mandarin, and Arabic, so patients can access records and communicate with your team in their native language.
Is your system HRSA OSV ready?
Yes. Every chart entry, sliding fee decision, and billing action is time stamped and traceable, keeping your documentation organized and audit ready for operational site visits year round.
What does the EHR cost?
We charge monthly per provider, based on the customization you need. Training and data migration are included, with no setup fees, zero onboarding charges, and no hidden costs.
Is the EHR cloud based?
Yes. The system is web based and accessible on any device from any location, which is also what powers our mobile and school based clinic support.
Do you offer training and onboarding?
Yes. Onboarding, training, and go live support are part of every implementation, followed by quarterly reviews with a dedicated customer service manager.
Can we migrate data from eClinicalWorks (or NextGen, Athena, Epic, Greenway)?
Yes. We routinely migrate from eClinicalWorks, NextGen, Athenahealth, Epic, and Greenway, transferring patient demographics, clinical records, billing data, and schedules.
Do you support mobile and school based clinics?
Yes. The EHR works on any device at any location, supporting immunizations, physical exams, sick visits, and mental health care for students on site and off site.
How does the system help with grant reporting?
It tracks funds by documenting services, costs, and outcomes against the right funding stream, helping prevent clawbacks and keeping your revenue structure stable.